⚖️ HR-POL-005 Grievance and Disciplinary Procedure

Acknowledgment required. Every employee and contractor must read this policy and confirm it in the HR portal. New revisions require a new acknowledgment.

Field	Detail
Company	Ridgeline Copper Operations (fictional sample company)
Document code	HR-POL-005
Revision	3.0 (approved)
Effective	2026-10-01
Next review	2027-10-01
Owner	Employee Relations Manager
Approved by	General Manager and Head of People
Applies to	All employees

1. Purpose

To give employees a fair way to raise concerns, and to deal with misconduct and poor performance fairly and consistently.

2. Raising a grievance

Try to resolve it informally with your supervisor or the person concerned.
If that does not work or is not appropriate, write to Employee Relations.
A meeting is held within 5 working days. You may bring a support person.
A written outcome is given within 10 working days.
You can appeal to the Head of People within 5 working days.

3. Disciplinary steps

Stage	When	Result
Coaching	Minor issues or first occurrence	Conversation and agreed actions; noted on file
Written warning	Repeated or more serious issues	Valid for 12 months
Final written warning	Serious misconduct or failure after a warning	Valid for 24 months
Termination	Gross misconduct, such as theft, violence, serious safety violations or drug use	Immediate, with a right to respond first

4. Your rights

To know the allegation and see the evidence
To respond before any decision is made
To bring a colleague or union representative
To appeal the decision
Confidentiality throughout

Investigations normally finish in 14 days. Employees may be moved to another duty, with pay, while an investigation is under way.

Revision history

Rev	Date	Change
3.0	2026-10-01	Annual review; clarified manager duties and reporting channels
2.0	2025-10-01	Aligned with the updated safety management system
1.0	2024-10-01	First issue

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