Shipments

A shipment is the record of what physically left the warehouse against a proforma invoice. Like Receipts, it is not created by hand: when the warehouse closes the pick ticket, aduanasHQ loads it, creates the shipment with the quantities actually dispatched and updates the counters.

Where to see them

• Outbound > Shipments: every shipment, with its invoice, contract, date and importer.
• On the invoice and the contract, in the Related documents block.
• On The home screen, the month's Shipments counter.

The shipment screen

Read only:

• Header: pick ticket number (same as the invoice's), proforma invoice, contract, reference and comments.
• Progress (side panel): picking completed, driver signed, shipped and delivery signed, with date and time.
• Lines: product, shipped quantity, price and unit.

The Packslip button generates the PDF that travels with the load.

What happens to the quantities

• The shipped amount is added to the Shipped counter of the invoice line and of the contract line.
• If every invoice line left in full, the invoice goes to Closed and moves to History > Invoices.
• The contract is then re-evaluated: when nothing is left on hand and everything ordered arrived, it closes; see Closing a contract.
• A partial shipment (the warehouse dispatched less than invoiced) leaves the invoice open; the rest leaves on a second shipment when the warehouse completes the ticket.