Receipts

A receipt is the record of what the warehouse received against a contract. It is not created by hand: when the warehouse (P4W) finishes receiving the contract's purchase order, aduanasHQ loads it automatically, creates the receipt with its lines and adds the quantities to the Received counter of each contract line.

Where to see them

• Inbound > Receiving: every receipt, with its contract, date, importer and carrier.
• On the contract, in the Related documents block.
• On The home screen, the month's Receipts counter.

The receipt screen

Read only. It shows:

• Header: code (the contract's own number), contract, reference, BOL and comments coming from the warehouse.
• Appointment: required date, cancel date, carrier, appointment number and scheduled date and time.
• Progress (side panel): the dates receiving started and completed in the warehouse.
• Lines: product, description, received quantity, price and unit of measure.

The Receiving slip button generates the PDF for the importer or the customs broker; the printer icon builds the screen's summary.

What happens to the quantities

• The warehouse cannot receive more than what is outstanding on each line: a receipt exceeding the order is rejected and logged with its reason.
• If the warehouse received less than ordered and the rest will not arrive, the contract does not close on its own; see Closing a contract. If the rest will arrive, create a backorder PO.
• If an approved contract goes too many days without a receipt, it shows up in the Approved without a receipt alert.

Nationalization number

Once the goods are received, record the customs authorized date and authorization number on the contract. Until you do, the contract appears in the Received without a nationalization number alert after the number of days the company configured.