| Term | Meaning in aduanasHQ |
|---|---|
| Tenant | The company using the application. Each tenant has its own database, users and configuration. |
| Importer | The owner of the goods in custody; whom the contracts belong to. |
| Exporter | The supplier at origin who ships the goods. |
| Freighter | The importer's transport company. |
| Customer | Who the goods are delivered to; the proforma invoice's recipient. |
| Warehouse | The facility where goods are received and stored. |
| Contract | The Inbound document: which goods come in, whose, with what declared costs. Numbered like CON-2026-000123. |
| Receipt | Record of what was received in the warehouse against a contract. Created automatically from P4W. |
| Proforma invoice | The release order: which received goods are delivered to which customer. Numbered like FAC-2026-000044. |
| Shipment | Record of what left the warehouse against a proforma invoice. Created automatically from P4W. |
| Draft / Pending Approval / Approved / Closed | The states of contracts and invoices. |
| Release | End data entry on a draft and move it to pending approval. |
| To draft | Return a pending or approved document to data entry. |
| Ordered | A contract line's quantity. |
| Received | What the warehouse received on a line. |
| Committed | What is already on proforma invoices for a line. |
| Shipped | What left on a line. |
| On hand | Received − Shipped: what is physically in custody. |
| Available | Received − Committed: what can still be invoiced. |
| Counters | The accumulated figures (received, committed, shipped, and by extension on hand and available) every contract line keeps. |
| Authorization / nationalization number | The number of the customs clearance or authorization covering the received goods. Recorded on the contract. |
| Required date | When the goods must be received. |
| Cancel date | The contract's deadline. |
| Declared / Actual | The contract's freight and insurance against what was finally paid. |
| Cost adjustment | Correction the approver applies before approving. |
| Workflow | The sequence of confirmations, signatures, files and data a document must complete to be approved. |
| P4W (P4Warehouse) | The warehouse management system aduanasHQ integrates with. |
| Purchase order (P4W) | The document the warehouse receives a contract with. Carries the contract number. |
| Pick ticket | The document the warehouse picks and dispatches a proforma invoice with. Carries the invoice number. |
| Backorder PO | New order to the warehouse for what a contract ordered and has not yet received. |
| Lot | In the warehouse, the number of the contract the goods came in under. |
| LPN | License Plate Number of a pallet in the warehouse. |
| SKU | Product code, unique per importer. |
| HTS | The product's tariff code. |
| BOL | Bill of Lading. |
| SCAC | Standard Carrier Alpha Code. |
| Receiving slip | PDF of a receipt. |
| Packslip | PDF of a shipment. |
| Stock position | Statement of the goods in custody, per contract line. |
| Alert | A document that needs attention because of a date or a deadline. |
| Daily digest | The email with the Alerts the administrators receive. |
| Saved view | A list's column, filter and sort configuration, saved under a name. |
| User defined field (UDF) | A field of the company's own added to a document type. |
| Module | Group of menu screens assigned to users. |
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