Your Accounting periods are the backbone of financial control in CifraHQ. Every transaction you post must fall within an open period — without one, posting is blocked entirely. Periods also give you the ability to lock closed months, preventing anyone from accidentally back-dating an entry into a period that's already been reported.
How to create Accounting Periods
- Go to Master Data > Accounting > Accounting Periods.
- Click Generate.
- Enter a Name (e.g.,
2025), a Start Date, and an End Date.
- Click Submit — CifraHQ creates one period per month within the date range automatically.
What each field means
- Name — a label for the fiscal year (e.g.,
2025). This is for display only and appears on Reports and period selectors.
- Start Date / End Date — the full range of the fiscal year. CifraHQ splits this into monthly sub-periods so you can open or lock individual months independently.
- State — each monthly period is either Open (posting allowed) or Locked (posting blocked). You control which months are available for new transactions.
Managing your periods
- To lock a closed month: open the period record and click Lock. Once locked, no one can post back-dated entries to that month — useful immediately after you've run month-end Reports.
- To unlock a period: only Users with Accounting admin rights can do this. Unlock sparingly — it opens a door to changes in an already-reported month.
- You can have multiple fiscal years configured at once. CifraHQ determines the correct period from the posting date on each transaction, so your current-year transactions won't accidentally land in a prior year.
Once an
Accounting period is locked, transactions cannot be posted to it unless the period is unlocked by your
Accounting team. Coordinate with your accountant before locking periods — especially at year-end, when audit adjustments may still be needed.
Next: Tax Authority