Accounting Periods

Your accounting periods are the backbone of financial control in CifraHQ. Every transaction you post must fall within an open period — without one, posting is blocked entirely. Periods also give you the ability to lock closed months, preventing anyone from accidentally back-dating an entry into a period that's already been reported.

How to create Accounting Periods

1. Go to Master Data > Accounting > Accounting Periods.
2. Click Generate.
3. Enter a Name (e.g., 2025), a Start Date, and an End Date.
4. Click Submit — CifraHQ creates one period per month within the date range automatically.

What each field means

• Name — a label for the fiscal year (e.g., 2025). This is for display only and appears on Reports and period selectors.
• Start Date / End Date — the full range of the fiscal year. CifraHQ splits this into monthly sub-periods so you can open or lock individual months independently.
• State — each monthly period is either Open (posting allowed) or Locked (posting blocked). You control which months are available for new transactions.

Managing your periods

• To lock a closed month: open the period record and click Lock. Once locked, no one can post back-dated entries to that month — useful immediately after you've run month-end Reports.
• To unlock a period: only Users with Accounting admin rights can do this. Unlock sparingly — it opens a door to changes in an already-reported month.
• You can have multiple fiscal years configured at once. CifraHQ determines the correct period from the posting date on each transaction, so your current-year transactions won't accidentally land in a prior year.

Next: Tax Authority