Carriers

Knowing exactly what you spend on freight — and with which provider — starts with setting up your carriers. A carrier record in CifraHQ links a freight company to a GL account, so every shipping charge on a purchase order or sales order lands in the right place on your Profit & Loss without any manual Journal Entries.

How to create a Carrier

1. Go to Master Data > Logistics > Carriers.
2. Click New.
3. Enter the Name of the carrier (e.g., FedEx, DHL, Own Truck).
4. Select the G/L Account for freight costs associated with this carrier.
5. Optionally enter a Fixed Cost if this carrier always charges a flat rate — CifraHQ pre-fills this amount on each order.
6. Optionally enter a Transport Insurance rate if the carrier charges insurance as a percentage.
7. Save.

Tips

• Carriers apply to both sales and purchasing. The same carrier record is used whether you're shipping goods out to a customer or receiving them from a vendor — no need to duplicate entries.
• If you use your own vehicles, create a carrier called Own Truck or similar and assign it to an internal freight expense account so your delivery costs are captured separately from third-party freight spend.
• Assign each carrier to a separate GL account if you want per-carrier freight reporting; assign all to a single Freight Expense account if you only need the combined total.

Related: Shipping Terms · Purchase Orders · Sales Orders · Freight Carriers · Inventory Deliveries · Freight Terms · Transfer Shipments