Master data is the foundation of your CifraHQ system. Before you can post a single transaction, CifraHQ needs to know your account structure, how taxes work, what Currencies you trade in, and dozens of other configuration details. Get this right once and everything else falls into place.
The full list of GL accounts that CifraHQ posts to. Your Chart of Accounts defines how financial activity is classified and is the foundation of all your Financial Reports.
Group GL accounts into categories (Assets, Liabilities, Equity, Revenue, Expenses) to control how they appear on financial statements. Categories drive the structure of your Profit & Loss and Balance Sheet.
Map CifraHQ's required system accounts — AR, AP, Inventory asset, tax accounts, and more — to accounts in your chart. Account Priming must be complete before transactions can post to the GL.
Open and close Accounting Periods to control which dates are available for transaction posting. Locking a period prevents backdated changes and protects the integrity of your closed financial statements.
The government bodies your company remits tax to. Each Tax Authority has its own GL account so CifraHQ tracks your obligation to each one separately.
The tax rates applied to sales and purchase lines. Each tax code links to a Tax Authority and determines how much tax is calculated and where it posts in the GL.
The foreign Currencies your company transacts in. CifraHQ stores exchange rates per currency and uses them to convert transaction amounts to your base currency for reporting and GL posting.
The ways Customers pay and Vendors are paid — bank transfer, credit card, cheque, cash. Payment Methods appear on Invoices and payments and can drive specific GL account routing.
Configure payment gateway integrations (such as Stripe or PayPal) so CifraHQ can process customer payments online and reconcile the settlement automatically.
Define tiered pricing, volume discounts, and customer-specific price lists. When a Sales Order is created, CifraHQ applies the matching price rule automatically so the correct price defaults on every line.
Configure how sales commissions are calculated for your team. Commission Rules can be based on revenue, margin, or product category and are applied when Invoices are posted.
Segment your Customers into groups for reporting, pricing, and access control. Customer Groups let you apply different price lists, Payment Terms, or credit limits to categories of Customers without configuring each one individually.
Organise Vendors into groups for reporting and bulk configuration. Like Customer Groups, Vendor Groups let you apply shared settings — Payment Terms, GL accounts — to a whole segment at once.
Classify Products into groups for reporting and GL account mapping. Product Groups determine which revenue, cost, and Inventory GL accounts are used when transactions involving those Products are posted.
Define pre-set collections of Products that are sold together as a unit. When a bundle is added to a Sales Order, CifraHQ inserts all its component lines automatically — saving time and ensuring the right combination is always offered.
Create and configure the physical or logical storage locations where your company holds Inventory. Each warehouse has its own stock levels and can be assigned to specific Users and transactions.
Set up the shipping companies you use to deliver goods to Customers or receive them from Vendors. Carriers appear on delivery and receipt documents for shipment tracking and documentation.
Define who is responsible for shipping costs and at what point ownership of goods transfers between buyer and seller — FOB Origin, CIF, DDP, and any custom terms your business uses.
Configure the automatic numbering sequences for every document type — Purchase Orders, Invoices, receipts, and more. Document Numbering ensures every record has a unique, auditable reference number.
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