CifraHQ provides two built-in Reports for the Fondo de Cesantia, both required under Ley 44/1995 for trustee disclosure and employer records.
Reports are available from the deposit or balance detail pages via the Reports dropdown button.
The Cesantia Deposit Statement is the quarterly trustee disclosure document. It covers one deposit batch and lists every employee included in the deposit.
Trigger: Open a deposit batch in Calculated, Deposited, or Reconciled state, then click Reports > Cesantia Deposit Statement.
What it shows:
| Section | Content |
|---|---|
| Header | Tenant name, tax ID, trust company, account number, quarter, period, deposit date |
| Employee grid | One row per employee: employee code, full name, document number, social security number, cotizable base, prima amount, indemnity amount, total |
| Totals | Employee count, total prima, total indemnity, total deposit |
| Footer | Report generation date |
Required for: Submitting proof of deposit to the trust company, and for annual trustee disclosure per Ley 44.
The Employee Balance Statement shows the cumulative cesantia ledger for a single employee - useful for HR meetings, employee queries, and termination preparation.
Trigger: Not yet available directly from the balances grid. Generate via the API endpoint api/CesantiaDeposit/GetById?id={depositId}&selects=* and the CesantiaStatement report template.
This report will be accessible from the employee profile page in a future release.
What it shows:
| Column | Description |
|---|---|
| Accrued Prima | Total 1.92% provisions since hire |
| Accrued Indemnity | Total 5.00% provisions since hire |
| Deposited Prima | Total actually transferred to trust |
| Deposited Indemnity | Total actually transferred to trust |
| Withdrawn Prima | Amount paid on previous Terminations (rehired Employees) |
| Withdrawn Indemnity | Amount paid on previous Terminations |
| Pending Deposit | Accrued minus deposited minus withdrawn |
The deposit list at Payroll > Cesantia Fund > Deposits serves as the Audit Trail for all quarterly batches:
| Column | Description |
|---|---|
| Quarter | Q1/Q2/Q3/Q4 and year |
| Period | Date range covered |
| State | Draft / Calculated / Deposited / Reconciled |
| Employees | Count of Employees in the batch |
| Total Prima | Sum of prima amounts |
| Total Indemnity | Sum of indemnity amounts |
| Due Date | Statutory deposit deadline |
Use Excel Export (toolbar button) to download the full deposit list for record-keeping or audit.
Every state change on a deposit batch is recorded in the Entity History. To view:
Recorded events include: Created, Calculated, MarkDeposited (with deposit date), Reconciled, BankFileGenerated.
The CesantiaStatement report uses a Stimulsoft template that must be configured in the admin console once:
CesantiaDeposit.The IncapacityHistoryReport template is set up the same way using Entity Type IncapacityBalance.
Related: Overview - Quarterly Deposit - Balances - Audit Trail
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