The Cesantia Policy is a single per-Tenant Configuration record that controls the trust company details, contribution rates, and deposit settings used across all Quarterly Deposit batches.
Go to Payroll > Cesantia Fund > Policy.
| Field | Description | Default |
|---|---|---|
| Trust Company Name | Name of the licensed trust company (e.g., BG Trust) | - |
| Trust Account Number | Account number at the trust company | - |
| Prima Rate | Monthly Accrual rate for prima de antiguedad | 1.92% |
| Indemnity Rate | Monthly Accrual rate for indemnizacion | 5.00% |
| Deposit Frequency | How often deposits are made | Quarterly |
Legal rates (Ley 44/1995): The default rates of 1.92% (prima) and 5.00% (indemnity) are set by statute. Only change these if a collective bargaining agreement specifies higher rates or if a regulatory update changes the statutory minimums.
The policy takes effect immediately. All subsequent deposit batches and Monthly Accrual journals will use these values.
CifraHQ uses two system Payroll Concepts for the monthly cesantia provisions:
| Concept Code | Name | Rate | Type |
|---|---|---|---|
| CESANTIA_PRIMA_PROV | Cesantia Prima Provision | 1.92% | Employer cost |
| CESANTIA_INDEM_PROV | Cesantia Indemnity Provision | 5.00% | Employer cost |
These concepts are created automatically during system Setup. They appear on the Payroll run summary as employer cost lines (not deducted from the employee's net pay).
Each Payroll concept has an Affects Cesantia toggle. Only earnings flagged as cotizable feed into the cesantia base. The following system concepts are flagged by default:
Non-cotizable allowances (transportation, meals, representation Expenses) are excluded by default.
To review or change these flags: go to Payroll > Payroll Concepts, open a concept, and check the Affects Cesantia field.
The cesantia accrual journal posts to two balance-sheet accounts:
| Account | Type | Description |
|---|---|---|
| Cesantia Payable | Liability | Accrued obligation not yet deposited to trust |
| Cesantia Expense | Expense | Monthly provision charge to the P&L |
Configure these accounts in Accounting > Account Priming under the Payroll section. The engine will not post the accrual journal until the accounts are assigned.
You can update the trust company name or account number at any time - changes apply to future deposit batches only. Previously generated bank files are not retroactively updated.
Changing the contribution rates mid-year affects all future monthly accruals. Past accrual journals are not reversed. If you need to correct a past accrual, use a manual GL journal entry to adjust.
Related: Overview - Monthly Accrual - Quarterly Deposit - Payroll Concepts
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