Warehouses
Warehouses
In CifraHQ, a Warehouse is any location where you hold Inventory — a main distribution centre, a satellite store, a delivery van, or a third-party facility. Every Inventory transaction is tied to a specific warehouse, so your stock counts stay accurate and location-specific without any manual reconciliation.
Where to find it
Go to Master Data > Logistics > Warehouses (or Quick Guide > Warehouse Setup during initial Setup).
Warehouses list, every physical and logical stock location.
How to create a Warehouse
- Click New.
- Enter a Code (short identifier, e.g.,
MAIN,WH2,STORE-A). - Enter a Name and optional Description.
- Save — the warehouse detail page opens.
- Fill in the address, email, phone, and shipping route as needed.
Field reference
| Field | Description |
|---|---|
| Code | Short identifier used throughout CifraHQ on transactions and Reports |
| Name | Full warehouse name shown in dropdowns and document headers |
| Warehouse contact email printed on shipping and transfer documents | |
| Ship To Route | Delivery route code used by Carriers for routing shipments from this location |
| Address | Physical address printed on warehouse transfer documents and pick lists |
Tips
- Assign Users a Default Warehouse in their user profile to pre-populate the warehouse field on every new transaction they create — eliminating a repetitive selection step.
- Use Warehouse Transfers to move stock between locations. CifraHQ records the outbound shipment and inbound receipt separately, keeping both warehouses' balances correct throughout transit.
- The Inventory Report can be filtered by warehouse to see stock levels per location at a glance.
Related: Warehouse Transfers · Inventory Report · Users · Inventory by Location · Inventory Counts · Inventory Receipts · Inventory Deliveries
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