Transfer Receipts
Transfer Receipts
A Transfer Receipt is how the destination warehouse says "the goods are here." It records the actual quantity that arrived, adds that stock to the destination's balance, and closes the loop on the Transfer Shipment. If anything was lost or short-shipped in transit, the receipt captures that discrepancy before it becomes a mystery.
Transfer Receipts are created automatically from the Transfer Shipment — you do not create them independently.
Where to find it
Go to Inventory > Transfer Receipts.
Transfer Receipts list, the receiving leg of warehouse-to-Warehouse Transfers.
How Transfer Receipts fit the flow
Warehouse Transfer (master)
└── Transfer Shipment (outbound — reduces source Inventory)
└── Transfer Receipt (inbound — increases destination Inventory)
Document lifecycle
| State | What it means |
|---|---|
| Draft | Receipt created; quantities can still be adjusted |
| Released | Receipt confirmed; Inventory is added to the destination warehouse |
| Closed | Receipt fully matched and closed |
| Archived | Receipt archived after the transfer is complete |
What the lines show
| Column | Description |
|---|---|
| Product | Item received at the destination warehouse |
| Quantity | Number of units actually received — edit this to match what was physically counted on arrival |
| Pack Size | Pack size for pack-size-controlled Products |
Tips
- The received quantity does not have to match the shipped quantity. If three cases were lost in transit, enter only what actually arrived. The shortfall is visible on the parent Warehouse Transfer so you can follow up.
- For lot-, serial-, or expiry-controlled Products, record the tracking details per line before posting. This is the destination warehouse's official record of which lots entered their stock.
- Once released, the destination warehouse Inventory balance increases immediately — the stock is available for picking and fulfillment right away.
Related: Warehouse Transfers · Transfer Shipments · Warehouses · Inventory by Location · Audit Trail
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