Any private-sector employer with at least one employee on an indefinite-term contract is required to open a Cesantia Fund account with a licensed trust company and make quarterly deposits. Fixed-term contracts, public Employees, and independent contractors are excluded.
The cesantia base is the same as the CSS cotizable salary: base salary, overtime, commissions, shift differentials, and cotizable bonuses. Non-cotizable items (transportation allowances, meal allowances, representation Expenses, non-recurring gifts) are excluded.
In CifraHQ, the base is controlled by the Affects Cesantia flag on each Payroll concept. Review Payroll > Payroll Concepts to confirm each earning type is correctly flagged.
Late deposits incur interest at the CSS reference rate from the deadline date. Generate the deposit batch as usual, mark it deposited with the actual wire date, and include the interest amount in the wire (calculated outside CifraHQ). Document the interest payment in a manual GL journal entry against Cesantia Expense.
MITRADEL can audit Cesantia Fund compliance and impose fines for repeated late deposits.
Yes. Some collective agreements specify higher rates, or employers may choose to pre-fund the trust for financial planning purposes. Configure the higher rate in Policy Setup. CifraHQ will accrue and deposit at the configured rate. The employee balance statement will reflect the higher accumulated amounts.
The prior cesantia balance is stored on the terminated TerminationCase record (WithdrawnPrima and WithdrawnIndemnity fields). When the employee is rehired on a new contract, a new CesantiaBalance record starts from zero for the new contract. The old contract's balance has already been paid out via the trust on the prior termination.
If the prior contract was terminated without paying out the fund (e.g., in an error scenario), contact your trust company to arrange the rollover. CifraHQ does not automatically roll over old balances.
Cesantia Fund contributions are not reported on the CSS planilla (SIPE). They are separate from CSS and SE contributions. The planilla only covers CSS (employee + employer), SE, and ISR withholding on regular earnings. Cesantia is reported separately to the trust company via the deposit statement.
Update the trust company name and account number in Policy Setup. Future deposit batches will use the new trust details. Past batches remain linked to the old trust for historical record. You will need to arrange the fund transfer with the old and new trust companies separately - CifraHQ does not manage inter-trust transfers.
No. Ley 44 sets a single statutory rate (1.92% + 5.00%) that applies to all indefinite-contract Employees. A collective agreement can raise the rate for all Employees covered by the agreement, but individual Employees cannot have different rates. The CifraHQ policy applies one rate to all Employees.
PendingDeposit = AccruedPrima + AccruedIndemnity - DepositedPrima - DepositedIndemnity - WithdrawnPrima - WithdrawnIndemnity. A large pending amount typically means:
Run Calculate on the current deposit batch to see if the pending amount resolves. If the balance remains high, check the Entity History for any failed accrual Journal Entries.
The deposit statement generated by CifraHQ is a system report. The trust company's own confirmation of receipt (which they provide after each deposit) is the official trustee document. Keep both on file. MITRADEL audits typically request the trust company statements, not just the CifraHQ-generated report.
Related: Overview - Policy Setup - Quarterly Deposit - Termination Payout
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