CifraHQ creates journal entries automatically for every transaction you post — Invoices, payments, Inventory movements, and Bank Transfers all generate balanced double-entry entries without any manual work. Manual journal entries exist for the things that do not flow from a standard document: month-end accruals, depreciation, opening balance uploads, and correcting entries when something was posted to the wrong account.
Journal Entries list, manual journals posted directly to the GL.
Debit Amount or Credit Amount (enter one, leave the other zero)
Optional Comments for this line
The entry is valid when Total Debits = Total Credits (the entry balances).
Post the entry.
Debits and credits — a quick reference
Transaction type
Debit
Credit
Record an expense
Expense account
Bank account
Record accrued liability
Expense account
Accrued Liabilities
Depreciate an asset
Depreciation Expense
Accumulated Depreciation
Correct a prior entry
Reverse the original debit/credit
Reverse the original credit/debit
Document lifecycle
State
Meaning
Draft
Editable; no GL impact yet
Posted
Debits and credits recorded to the GL; read-only
Field reference
Posting Date — controls which Accounting period this entry falls into and which date it appears on financial statements. Use the date the transaction actually occurred, not today's date.
Reference — auto-populated with a link to the source document for system-generated entries (e.g., Invoice INV-0042). For manual entries, enter a memo, voucher number, or accountant's reference so the entry is traceable at audit time.
Reference Type — the document type that generated this entry (e.g., Invoice, BillPayment). Left blank for entries you create manually.
Tips
You can view the journal entry behind any posted document. Open a posted invoice, payment, adjustment, or transfer and click the Journal Entry link to see the full double-entry detail.
Accounts Receivable and Accounts Payable are locked.CifraHQ does not accept manual entries on them, because they would break the customer and vendor balance Reports. Inventory Asset and Received Not Billed are locked in manual entries too. In the Add line list these accounts are greyed out with a lock icon. To correct a customer or vendor document, void the invoice, or issue a credit note or debit memo. CifraHQ creates the correcting entry automatically and keeps customer and vendor balances in sync. See Control Accounts.
CifraHQ enforces balance before posting. If your total debits do not equal your total credits, the entry will not post. This is the system protecting you from an unbalanced ledger.
P4 Software
/
cifraHQ EN