Bill Payments

A bill payment is how you record money leaving your bank to settle what you owe. You can pay one bill or batch several into a single payment — whichever matches how you actually run your Bank Transfers. Posting reduces your accounts payable balance and deducts the amount from your bank account in the same step.

How to create a Bill Payment

From a Vendor Bill (recommended):

1. Open the posted Vendor Bill.
2. Click Pay → Payment.
3. Select the Financial Institution (bank account) you are paying from.
4. CifraHQ creates a bill payment with the bill pre-loaded and the outstanding balance defaulted as the amount.

Manually:

1. Go to Purchasing > Payments.
2. Click the + Data Entry button and select New.
3. Select the Vendor and the Financial Institution you are paying from.
4. Set the Posting Date (defaults to today).
5. Click Add Bills and select the Vendor Bills you want to pay.
6. Adjust the Amount per bill if you are paying partially.
7. Post the payment — funds are deducted from the selected account.

Payment types

Regular payment — paid through a bank or financial institution. Reduces your bank balance.

Credit payment — applies existing vendor credit (from a Vendor Pre-Payment or Credit Note) instead of cash. Choose Pay → Apply Credit on the bill. No bank account is selected; the vendor's credit balance is consumed instead.

Field reference

• Pay Through — the bank or financial institution the payment goes out from. The currency of this account determines the payment currency.
• Bank Fee — any wire or processing fee charged by your bank. Recorded as a separate Accounting entry so your Bank Reconciliation stays clean. Not available for credit payments.
• Bills — each line links to a Vendor Bill and shows the outstanding balance, so you can see exactly what remains before deciding how much to pay.
• Amount — what you are paying toward each bill; defaults to the full outstanding balance but can be reduced for a partial payment.

Document lifecycle

Tips

• You can partially pay a bill by entering an amount less than the outstanding balance. The bill stays open at Partially Paid for the remainder — useful when cash flow is tight and you're paying in installments.
• All bills on a single payment must belong to the same vendor and use the same currency. If a vendor has bills in multiple Currencies, create a separate payment for each currency.
• The payment total shows the sum of all bill line amounts plus any bank fee — review this before posting so it matches what your bank is actually sending.

Related: Vendor Bills · Vendor Pre-Payments · Vendors · Bank Transactions · Payment Methods · Audit Trail · Account Priming