Inbound Adjustments

When stock arrives outside your normal purchasing process — an uncounted pallet found in the back of the warehouse, an opening balance correction at go-live, or a product sample received as a gift — an inbound adjustment puts it on the books without creating a false purchase order. Posting the adjustment increases your warehouse balance and creates the corresponding Accounting entry in one step.

How to create an Inbound Adjustment

1. Go to Inventory > Inbound Adjustments.
2. Click the + Data Entry button and select New.
3. Select the Warehouse where the Inventory is being added.
4. Set the Posting Date (defaults to today).
5. Add a Reference Number if you have one.
6. Add lines: select the Product, enter the Quantity and Price (cost value).
7. For lot-, serial-, or expiry-controlled Products, enter tracking details per line.
8. Post the adjustment — the warehouse stock balance is increased immediately.

Field reference

• Warehouse — the location receiving the stock. Locked after creation, so select carefully.
• Posting Date — controls both the Inventory movement date and the date of the Accounting entry; use the actual discovery or receipt date, not today's date, if they differ.
• Reference Number — tie this adjustment back to something physical: a physical-count sheet, a donation certificate, or an audit finding reference so there is always a paper trail.
• Price (per line) — the cost value assigned to the incoming stock. This flows into your Inventory Asset balance, so use a realistic landed cost rather than the retail price.

Document lifecycle

Tips

• Use inbound adjustments for corrections and exceptional additions only. If a vendor sent you goods, run them through a Purchase Order and Inventory Receipt — that preserves the full purchasing Audit Trail and lets you match the vendor bill later.
• For pack-size Products, enter the number of packs received. CifraHQ calculates the unit quantity automatically based on the pack configuration.
• Every posted adjustment creates a journal entry that debits Inventory Asset and credits the Positive Adjustment account. If you are unsure which GL account to map to the Positive Adjustment setting, ask your accountant before you start adjusting.

Related: Outbound Adjustments · Inventory Receipts · Inventory Counts · Inventory by Location · Account Priming · Audit Trail