P4 Software / cifraHQ

What's New

What's New

May 2025

Auto-Submit Invoices to PAC on Post

Electronic invoicing in Panama can now happen in a single step. When you enable Automatically submit Invoices to the PAC on post in Setup > Communication > Electronic Submission, posting a domestic invoice immediately submits it to your configured PAC provider (WebPOS, Alanube, or FactoryHKA). The CUFE, submission link, and QR code are written back to the invoice in the same operation.

This is off by default. You can turn it on or leave it off and continue submitting manually with the Submission button -- the choice is per tenant.

Invoices for Customers classified as Foreign Business (Empresas Extranjeras) are automatically skipped by the auto-submit step and also no longer show the manual Submission button, since these Customers are exempt from Panama's electronic invoicing requirement.

See Electronic Invoicing (Panama) for full Setup details.


Compliance Alerts

A new Compliance Alerts panel surfaces upcoming Panamanian labor and tax deadlines directly in CifraHQ -- no external calendar needed. Alerts are shown in the Payroll dashboard and cover:

  • Decimo Tercer Mes partida dates (April 15, August 15, December 15)
  • SIPE CSS planilla (25th of each month)
  • DGI Form 03 annual deadline (May 31)

Alerts that fall within 30 days are highlighted. Nothing to configure -- the panel reads your Payroll data and calculates automatically.


Employee Loans

Employees can now have formal loan records tracked in CifraHQ. Each loan carries a principal, interest rate, term, and repayment schedule. Repayment deductions are applied automatically during Payroll calculation and appear as a separate concept line on pay stubs.

See Employee Loans for details.


Employee Portal -- Self-Service HR

Employees can now access their own data directly through the Employee Portal:

  • View personal and employment information
  • Download official pay stub PDFs
  • Request and track vacation days
  • Download their annual income statement (Form 03)
  • Generate a work and salary letter (carta de trabajo)

Vacation requests go to the manager for approval, then HR for final sign-off. The portal is read-only for personal data -- Employees contact HR to change anything.

See Employee Portal for details.

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