Chart of Accounts

Your chart of accounts is the backbone of your financial reporting. Every invoice, bill, payment, and adjustment CifraHQ posts flows through accounts in this list — and how those accounts are structured determines how clearly you can read your Profit & Loss and Balance Sheet.

Where to find it

Go to Accounting > Chart of accounts (or via Quick Guide > Chart of Accounts during initial Setup).

Chart of Accounts page in CifraHQ. — Chart of Accounts, the tree of GL accounts that classifies every posting.

Account types

Type	What it represents
Asset	Resources your business owns — cash, Inventory, accounts receivable
Liability	Amounts your business owes — accounts payable, tax liabilities
Equity	Owner's equity and retained earnings
Income	Revenue from sales and services
Expense	Operating costs and overheads

How to create an account

Click + Data Entry > New.
Enter a Code (numeric, must be unique — e.g., 1010).
Enter a Name and optional Description.
Save — the account is added to the chart. Open the detail page to set its Account Type, Category, and Report Group.

Field reference

Field	Description
Code	Numeric account number used in journals, transaction lines, and Reports — your primary reference when selecting accounts
Name	The human-readable label that appears on financial statements
Account Type	Asset, Liability, Equity, Income, or Expense — determines how the account behaves on your Balance Sheet and P&L
Category	Sub-classification within the type (e.g., Current Assets, Operating Expenses) — controls grouping on Financial Reports
Report Group	Groups accounts on the financial statements. Accounts with the same Report Group print together under one subtotal line named after the group, with each account listed underneath. Used on the balance sheets, income statements and trial balances. Leave it empty for an account that should print on its own line.
Balance	The running GL balance, updated with every posted transaction

Control Accounts

Some accounts show a small lock icon next to their code. These are Control Accounts: CifraHQ locks them so that manual entries cannot break the link between the account and the documents behind it. Move your mouse over the icon to read why. Accounts Receivable and Accounts Payable say Control account: posted only by customer and vendor documents. Inventory Asset and Received Not Billed say Control account: posted only by Inventory and purchasing documents.

See Control Accounts for where each lock applies and what to post instead.

Import / Export

Use + Data Entry > Import to bulk-load accounts from an Excel file when migrating from another system. Use Export to download your full chart for review or backup.

Tips

Structure your account codes by type: 1000s for Assets, 2000s for Liabilities, 3000s for Equity, 4000s for Income, 5000s for Expenses. This makes filtering and reporting much easier as your chart grows.
Set Account Categories correctly — they control how accounts group on your Balance Sheet and Income Statement. An account in the wrong category will surface in the wrong section of your Financial Reports.
Use Product Groups to automatically map product sales and Inventory movements to specific accounts, rather than relying on manual account selection on every transaction.

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