When stock arrives outside your normal purchasing process — an uncounted pallet found in the back of the warehouse, an opening balance correction at go-live, or a product sample received as a gift — an inbound adjustment puts it on the books without creating a false purchase order. Posting the adjustment increases your warehouse balance and creates the corresponding Accounting entry in one step.
Inbound Adjustments list, stock added through count corrections and one-off receipts.
Select the Warehouse where the Inventory is being added.
Set the Posting Date (defaults to today).
Add a Reference Number if you have one.
Add lines: select the Product, enter the Quantity and Price (cost value).
For lot-, serial-, or expiry-controlled Products, enter tracking details per line.
Post the adjustment — the warehouse stock balance is increased immediately.
Field reference
Warehouse — the location receiving the stock. Locked after creation, so select carefully.
Posting Date — controls both the Inventory movement date and the date of the Accounting entry; use the actual discovery or receipt date, not today's date, if they differ.
Reference Number — tie this adjustment back to something physical: a physical-count sheet, a donation certificate, or an audit finding reference so there is always a paper trail.
Price (per line) — the cost value assigned to the incoming stock. This flows into your Inventory Asset balance, so use a realistic landed cost rather than the retail price.
Use inbound adjustments for corrections and exceptional additions only. If a vendor sent you goods, run them through a Purchase Order and Inventory Receipt — that preserves the full purchasing Audit Trail and lets you match the vendor bill later.
For pack-size Products, enter the number of packs received. CifraHQ calculates the unit quantity automatically based on the pack configuration.
Every posted adjustment creates a journal entry that debits Inventory Asset and credits the Inventory Adjustments account (585000 by default). It is a cost of sales account shared with Outbound Adjustments, so an overage reduces your cost of sales instead of showing up as sales revenue (NIC 2 / IAS 2 ¶34). Ask your accountant before mapping the setting to a different account.
If your company is connected to LogisticaHQ (warehouse management), inbound adjustments cannot be created in CifraHQ by anyone, including administrators: the New button, Clone, and the Adjust + shortcut on Inventory by Location are all unavailable, and the system refuses a direct attempt. Adjustments are counted and created in the warehouse system and appear here automatically once they sync.
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